RECORDING SECRETARY

Attend monthly board meetings.
Take notes(minutes) at such meetings based on a schedule of topics presented to all board members prior to the meeting by the YAA President.
Type these minutes up in a clear, readable and organized manner and make minutes available to YAA President ASAP follow board meeting but no later than 2 weeks prior to next meeting.
Make revisions to the notes of the previous meeting based on board members official vote to amend, if necessary.
Keep a notebook containing schedules and corresponding minutes of ALL YAA board meetings.
Keep a back-up copy of board meetings minutes on computer disc.
Keep other important records in an organized notebook for future reference by officers and board members.
These include:
       A copy of the by laws and any amendments to the laws
       A description of scholarship fund(s)
       A list of current members containing names, addresses, and other contact information
       A current schedule of shows and exhibits
       Other important documents requested by YAA officers

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